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Library Notice


The Library's e-journal publication service offers support for academic staff and students who are interested in setting up their own online journals. The Library will act as “electronic distributor” for the journal and will provide a secure archive for the content. The Library could also assist with the conversion from print journal to online version.

Types of Journals valid for the service

  • Scholarly and literary journals published by Lingnan University.
  • Student journals published by Lingnan student society.


  1. Lingnan has to be the sole/co-publishing party of the journal who owns the copyright to host the content online.
  2. It is encouraged that journals be open access compliant although exceptions can be made if necessary.
  3. All journal hosting requests must be approved by the appropriate department/centre head to ensure sustainability.
  4. Peer-reviewed journals must have an editorial board to manage journal policies and the peer review process.
  5. Editor(s) and editorial board members information will be posted in the journal page.
  6. Authors of articles retain copyright to their works; however they must agree to deposit the articles for permanent archiving in DC@Lingnan, and the content will only be removed for legal reasons or in other special circumstances.

Design of Journal page:

Some journal editors want their journal pages to reflect the tone of their journal, while other journal editors are pleased to have their web page adopt the style of DC@Lingnan. In consultation with you, we will work with bepress designers to create a web page that projects the image you want for your journal. Please note that there are few common design elements that are default to all DC@Lingnan journal pages, including DC services navigation tabs and site sidebar.

Proposal Process and Timeline

  1. Contact Library’s Scholarly Communication Team to set a meeting about creating your site.
  2. Provide any logos or banners (if available) for your site.
  3. The journal hosting request and images will be sent to bepress to create (up to three) design iterations. Once a design iteration is approved, bepress will create the demo site.
  4. After the demo site is created, you will need to review the metadata fields and ask for customization if necessary.
  5. After you are satisfied with the demo site, we will request bepress to have the site go live.
  6. Library’s Scholarly Team will post/migrate the current issue (and back issues if applicable) into the new journal page (includes digitizing the hardcopy if only physical copy is available).
  7. The average time to create a journal site is one to two months.

Responsibilities of Journal site requester:

  • Provide logos or banners for site
  • Review metadata fields of the site
  • Manage peer-review process (if applicable)
  • Check for plagiarism.