When you find one or more suitable resources on the Library 1-Search result page, you can:

1. Click the icon of "Citation"  under a resource on 1-Search
2. Choose "ENDNOTE DESKTOP" 
3. Choose "UTF-8" (recommended) in the Encoding option and click "DOWNLOAD" to save the file
4. Double-click the downloaded file on your device and it will import to EndNote 2025 automatically
5. If your downloaded citations do not automatically import into EndNote 2025, please right-click the downloaded file and click "Properties". Change "Open with" to EndNote 2025. Then, please try again
   

For importing a single resource:
 

For importing a group of resources:

If the references cannot be imported automatically, open EndNote 2025: click “File” – “Import”– “File” and choose the proper format as “Import Option” (usually RIS or "EndNote Import").

More ways to export references from Library 1-Search can be found HERE

1. The steps for importing references from different databases into EndNote 2025 are similar
   From a result page, click the option "Citation"/"Cite" and then choose EndNote
   e.g. Web of Science
   
   e.g. CNKI
   
2. If there is no EndNote choice(s) listed, choose RIS and save the file
3. Double-click the downloaded file and the reference(s) should be automatically imported to EndNote 2025
4. If the references cannot be imported automatically, open EndNote 2025: click “File” – “Import”– “File” and choose the proper format as “Import Option” (usually RIS or "EndNote Import")
   
   

Online Tutorial Video on importing references from online databases: https://youtu.be/f4O3XroEHrg?t=551

1. From EndNote 2025, click “File” – “Import”– “File”
2. Choose a PDF file you would like to import
3. Choose "PDF" as "Import Option" and click "Import"
4. The reference will be added and the information will be automatically filled out based on the extracted DOI in the PDF (e.g.: author, title, publishing year)
   
5. Check the fields and update to complete the record
   

For websites, manuscripts, videos, government documents and archives, you may not find an automatic method to import them directly. You can add them manually to EndNote 2025.

1. From EndNote 2025, click "References" on the top of the menu
2. Choose “New Reference”
3. Select the proper "Reference Type" first, input the fields manually, and save the record
   

When you access a MS Word file that used EndNote 2025's "Cite While You Write (CWYW)" to cite source(s) - including Field Codes (not a plain text file), you can click "Export Traveling Library" to import references to your EndNote library. 

1. Open the MS Word File and EndNote 2025
2. From MS Word, click the tab "EndNote 2025" – “Export to EndNote”– “Export Traveling Library"
   
3. Customise the export location as you prefer and click "OK", then the references will be added to your selected EndNote 2025 library
   

More information can be found HERE.

You can create a group, then drag and drop references into a group to better manage your references.
E.g.: Create a group for a course assignment to include the relevant references for this assignment

1. From EndNote 2025, right-click "My Groups" and choose "Create Group"
   
2. Double-click to rename the group as you prefer
3. In each single library, you can create up to 5,000 groups and 5,000 group sets (a set of Groups)

You can create a smart group to group references of a specific type (e.g.: same author, including same keywords in titles, published in 2022). You may define the criteria when creating or editing a smart group, then the existing or added later references will be grouped in the relevant smart group automatically.

1. From EndNote 2025, right-click "My Groups" and choose "Create Smart Group"
   
2. Name your smart group and customise your criteria with filters: e.g.: author, keywords, year, title, publisher, pages, edition, ISBN
   
3. In each single library, you can create up to 5,000 groups and 5,000 group sets (a set of Groups).

Share Group is a function that allows you to share a group of reference(s) under your EndNote 2025 library to other EndNote Online users (e.g.: your instructor, your classmates). You need to first register an EndNote Online account and sync with EndNote 2025 on your device to use this function:

• Register from webpage: https://access.clarivate.com/login?app=endnote
• Register from EndNote 2025: Click the tab "Library" – "Sync" then follow the on-screen instructions to register
  

  

After registering an EndNote Online account and syncing with your EndNote 2025, you may start sharing a group:

1. From EndNote 2025, right-click the group you would like to share and choose "Share Group"
   
2. From the pop-up window, input email address, set the permission, add a message (if needed), and click "Invite"
   

   Your invitee will receive an email from EndNote with a link to access your shared group. If your invitee does not have an EndNote Online account, they will be asked to register first. More information can be found at Shared Library vs Shared Group.
   Note: The references in a smart group are dynamic. Currently, a smart group cannot be shared. To share content from a smart group, you may copy the references into a group.

You can use Tags to label your references for managing them. To label the references with a tag, you need to create the tags first.

1. From EndNote 2025, click “+” next to “My Tags”
2. Name a new tag and select a colour
   

From MS Word, after you installed EndNote 2025 on your device, you will find a new tab "EndNote 2025".  If you cannot find the Add-in, please refer to "FAQs tab". With this new tab, you may insert in-text citations and create a bibliography while you are writing. Before citing, you can first set the citation style and format in MS Word:

1. Click the tab "EndNote 2025" to set the citation styles at "Style". E.g.: APA, MLA 
   
2. Click the icon below "Instant Formatting is On" for customising the title of the Bibliography. E.g.: change to "References" for APA citation style
   Note: Make sure the Instant Formatting is On to get the Bibliography list generated automatically.
   
   

After finishing the settings, you can start citing in your MS Word file:

1. Place your cursor to where you need to add in-text citation
2. Click "Insert Citation" to cite a source
   
3. From the pop-up panel, you can search and select the reference(s) you would like to cite. Then, click "Insert". Or, you may click the arrow next to "Insert" to further customise your preferred format
   

   You will see the in-text citation and a bibliography generated automatically in your work.
   

   Reminder: After you finish your work, you should save a plain-text version for submission.

   1. Save your original document
   2. Then, save a separate copy (Plain Text version) from MS Word: clicking the tab "EndNote 2025" – "Convert Citations and Bibliography" –  "Convert to Plain Text"
       

      In the plain text file, EndNote linking and field codes will be removed. If you did not save the plain text version for sharing, people without EndNote installed will not be able to view the content properly.

      EndNote supports citing in other applications (e.g.: WPS, Pages and Google Docs), and you can find more details at HERE.

1. From MS PPT, click the tab “EndNote 2025” for more options
2. Choose “Insert Citation” / “Insert Reference” to add in-text citation(s) or a bibliography to the slides
   Note: Customise the settings before you cite (e.g.: Citation Style)
   

EndNote Web/Online and EndNote Click are helpful assistants of EndNote 2025.

• EndNote Click is a free browser plugin that finds the best available PDF of an academic article while you browse. For more information, please visit HERE
• EndNote Online is a web-based service that anyone could use for free. Under Library’s subscription, current staff and students may link EndNote Online with EndNote Desktop (e.g.: EndNote 21 / 2025). More information can be found HERE
• EndNote Web is a web-based service exclusively available for EndNote Desktop users. Eligible Lingnan staff and students may synchronise your EndNote Desktop (e.g.: EndNote 21 / 2025) with an EndNote Web account to manage the references online. More information can be found HERE

Please try the following steps (for Windows users only):

1. From MS Word, click "File" – "Options" (at the bottom left)
2. Click "Add-ins"
3. Find "Manage" at the bottom of the settings and choose "Disabled Items" to see if "EndNote Cite While You Write" is on the list or not. If yes, select it and Enable it.
4. Select "COM Add-ins" and click "Go". Please tick "EndNote Cite While You Write" and click "OK".
   

1. Any subscription-based benefits provided under the Library’s subscription, such as cloud storage or premium support, will no longer be available. Your EndNote Online version will become the basic version (References can be stored under 50,000 and with less than 2GB of file attachments). More information can be found here.
2. You are suggested to change your registered EndNote Online email from your LU email address to your personal email address. For guidance, please refer to this Knowledge Base article.

Tools	Charge	Storage	MS Word Add-in? Online /Desktop	Browser Add-in available
EndNote Online (Basic)	Free	50,000 references and 2GB of file attachments. View the premium version	Only MS Word Desktop	EndNote Click
Zotero	Free	300MB for free. View upgrade options	Only MS Word Desktop	Zotero Connector
Mendeley	Free	2GB storage and 5 Reading Assistant questions for free. View premium plans	Both	Mendeley Web Importer

1. Online Guide: Simply click “Help” – “EndNote 2025 Help” to search the guide for your questions.
   
2. Submit a Case: Simply click "Help" – "Get Technical Support" for more help. You can submit an issue by clicking "Email our support team" at the support page.
   
   
3. Contact the Library: You may contact us via library@ln.edu.hk if you have questions. Our professional librarians will assist you in solving your EndNote or citation-related questions.
   • The Library provides workshops in each term with handouts and recordings of previous workshops available online. Please feel free to revisit the content at:
     • Collecting and Managing your Research Literature with EndNote
     • Ethical Considerations and Proper Citation of Generative AI Tools